Electronic Resource Licenses
General Information
- Description
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Information on the legal terms of use, storage, and content of electronic resources.
- Purpose
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To guide proper usage of electronic resources, as well as documenting terms of payment and interest charges and legal details.
- Quick Facts
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4 filing cabinets of licenses as well as scanned copies in pdf in local (R) drive (ctslru folder)
Data Classifications
- Campus
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- Library
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- Licensed
- Contractual/Legal
- Transactional
Data Contacts
No contact information entered.
Risk Assessment
No risk assessments have been recorded.
Technical Details
- Specifications
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Regulated by state and federal statutes
- Correctness
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All licenses are vetted by staff trained in interpreting and negotiating licenses
- Representative Record
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Fully executed copy signed by both Library Representative and Publisher; Paper or scanned copies retained by ERM staff and managed by the ERM head.
- Dependencies
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Upstream: Boilerplate or publisher-provided licenses, often negotiated by ERM staff
Downstream: (in the future in Alma records)
Access & Use
- Delivery Modalities
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Users consult paper or scanned copies of licenses
- Lifecycle
- No Information
- Disposition
- No Information
- Relevant Processes
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Word file sent by publisher is adjusted by ERM staff, then returned for publisher input, etc. until agreement reached
- Constraints
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Controlled by ERM staff; federal/state contract laws; some license terms contain confidentiality or non-disclosure laws