Library Reports Archive
General Information
- Description
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This data set comprises the reporting data for the Libraries. Reports types are diverse and span multiple functional areas within library operations.
- Purpose
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Report data is stored for analysis by library staff and to fulfill reporting requirements, such as submission of Association of Research Libraries (ARL) statistics.
- Quick Facts
- No Information
Data Classifications
- Campus
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- Internal: Reporting data contains information used by library staff to assess library operations.
- Library
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- Reporting & Analytics The primary use of this data set is for reporting and analytics.
- Transactional This data set includes many reports about circulation trends within the libraries.
Data Contacts
- Data Owner/Trustee
- Doug Way, Associate University Librarian - Collections and Research Services doug.way@wisc.edu
- Data Owner/Trustee
- Lesley Moyo, Associate University Librarian - Public Services lesley.moyo@wisc.edu
- Data Steward
- Collection Management Reporting Group (CMRG) cmrg-lib@lists.wisc.edu
- Data Custodian
- Steve Meyer, Data Strategist stephen.meyer@wisc.edu
- Data Consumer
- All Library Staff
Risk Assessment
| Score | Risk Type | Details | Evaluation Date |
|---|---|---|---|
| 2 | Library Impact | Losing this data set would not impact our ability to run library operations, but it may result in a temporary loss of prior decisions. | February 28, 2019 |
| 3 | Data | Most of the data on the reports archive website could be generated again. However, there are some reports, such as reserves circulation data, that cannot be recreated. | February 28, 2019 |
| 3 | Institutional Knowledge | If this data is lost we would not be able to provide collection managers, public services staff and administrators with an overview of library activity by patrons on campus. | February 28, 2019 |
Technical Details
- Specifications
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Reporting data is stored primarily in spreadsheets or CSV files. Some reports are also PDF or rich text documents.
- Correctness
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Reports added to the archiving website are managed by the Collection Management Reporting Group (CMRG). This committee vets reports that are posted and reviews annual statistics and data when they are posted.
- Representative Record
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The data is stored on a server managed by the Library Technology Group (LTG). This group is accessible to approved library staff via a mapped network drive. The primary data manager is the LTG Data Strategist.
Needs Review: retention schedules.
- Dependencies
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Most reporting data has been exported from integrated library systems (ILS) software, Voyager (1999-2015) and Alma (2015-present). Data has been exported through those systems reporting tools.
Data is used downstream by library staff with reporting or analysis needs.
Access & Use
- Delivery Modalities
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The data is made available on a portion of the Libraries' staff website:
https://staffdata.library.wisc.edu/Reports/
Individual CSV, Excel, PDF or Word files may be downloaded from the website.
- Lifecycle
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Reporting data are generally captured on schedules that correspond to fiscal or academic cycles. CMRG pulls annual reporting data after fiscal years close on June 30. Some reports are run at the end of each semester or term. Data is extracted from source systems and posted on the reporting website.
New reports may be requested by library staff. CMRG will evaluate and approve reports for creation and posting.
The reports are not destroyed because this open access website does not contain sensitive or restricted data and they data may be used for historical analysis of library collections and services.
- Disposition
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The data is stored on network attached storage infrastructure within the Libraries' Linux computing base (LCB) infrastructure. This computing environment is subject to regular backups.
- Relevant Processes
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Data is obtained by CMRG members and posted to the website archive by LTG staff. Reports are reviewed by CMRG when requested and when problems are reported. As new reporting capabilities are made available in our source systems CMRG updates reports as needed.
- Constraints
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These reports do not contain sensitive information such as personally identifiable information and are not subject to retention requirements.