Invoices
General Information
- Description
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Financial transaction documentation for purchases of library materials and/or service fees
- Purpose
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Documents pricing, access, format, and item level documentation both to generate payments to vendors and to document such payments
- Quick Facts
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Approximately 15 filing cabinets comprising the most recent 7 year's worth of documents
Data Classifications
This data set has not been classified.
Data Contacts
No contact information entered.
Risk Assessment
No risk assessments have been recorded.
Technical Details
- Specifications
- No Information
- Correctness
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Staff vet invoices for correctness; print, eversion, and accounts payable version are reconciled, vendor contact for verification
- Representative Record
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Paper copies are official version
- Dependencies
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Upstream--vendor generated
Downstream: Alma, Wisdm, PeopleSoft SFS, Insurance valuation, capital value reports, ARL, IPEDS
Access & Use
- Delivery Modalities
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Paper to accounts payable; e to accounts payable in future; staff via Alma mostly
- Lifecycle
- No Information
- Disposition
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In print in filing cabinets for 7 years, and in Alma indefinitely back to 1999
- Relevant Processes
- No Information
- Constraints
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Retention schedules; state and federal retention retention laws